How to Effectively Manage Your Time: Yes There Is More
How to Effectively Manage Your Time: The Sequel Techniques
These are the colleagues, the teams, the managers, perhaps suppliers, perhaps customers, who have a legitimate interest in how you perform at work and who will be affected by the changes that you will be making.
You may also need to arrange discussion with key individuals, before you take the next few steps that follow.
How to Effectively Manage Your Time: Listing Your Responsibilities
Separately from the recording activity, you should make time to review your job description, yourself if it is current and up to date, with your line manager if it is in need of a formal review.
The purpose of this is to clarify what your role is and what are your formal responsibilities.
It is often the case that, because of poor time management and the problems that this creates, role and responsibilities are allowed to drift, to the point where the individual is not carrying out the activities that they are meant to.
A clear picture of what the role and responsibilities actually is an essential part of building a strong foundation on which to plan your new approach to managing your time.
How to Effectively Manage Your Time: Listing Your Goals
This is another essential part of building that foundation as a professional, a manager or specialist, you will have corporate level and operational level goals which your activity is meant to contribute to and help achieve.
In parallel, you will have personal work performance and personal development goals that you should be working towards.
Identifying and reviewing these will enable you to clarify them and take them into consideration when you plan the changes that you will be making.
With the information that you have collected and considered, it is now time to take some action.
In simple terms this means identifying those activities, events, and periods of time, that are not contributing to you fulfilling your role and your responsibilities, and not helping you to contribute to the achievement of the corporate and operational goals nor your own personal goals.
In your action plans, and your daily, weekly, monthly, lists (that we discuss below) you can then ensure that you do not continue wasting time and effort on any of these negative, unproductive, activities.
How to Effectively Manage Your Time: Prioritizing Activities
You may need to talk with your team, and-or with your line manager, possibly with internal or external suppliers and customers, to clarify and confirm what your priorities should be.
This could be an opportunity to discuss how you could delegate some tasks to others, perhaps simply because you should not be doing them in the first place, perhaps as a developmental activity to help a team member learn new skills.
The aim is to have a clear picture of which are the high, medium, and low priority tasks and events. You can then allocate an appropriate time of day, week, or month, to work on these, and an appropriate time period that ensures that you will be able to complete these successfully.
Sometimes called To Do lists. This is a relatively simple activity, where you look at the tasks and events of the coming day, week, and month, and list the activities that you intend to carry out, and when and for how long you will work on them.
You will, of course, need to continually check that these activities match up with your role, responsibilities, and goals.
How to Effectively Manage Your Time: You Are Almost There
This concludes part 2 of the series, “How to Effectively Manage Your Time”. who knows the next one may be the last one in the series be sure to stay tuned to see if it is or not. Till then take care and be sure to take the opportunity to Unleash Your Inner Awesomeness.
Take Care And God Bless
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